Requests for Proposals

Improving eRFP Efficiency and Effectiveness for the Meetings Industry White Paper created by Convention Industry Council (CIC) APEX Workgroup (APEX) and The Global Business Travel Association (GBTA). The whitepaper combines findings from complimentary research conducted by the two groups in 2014 examining eRFP use, drivers and effects to provide recommendations for improving the eRFP process.

Use of electronic Request for Proposals (eRFPs) to source hotels and venues has boomed in recent years. This joint whitepaper focuses on trends in eRFP use from the perspective of all constituencies involved in the sourcing process including corporate/association buyers, hoteliers, third party buyers, meeting management companies, meeting technology companies and convention & visitor bureaus. While this has brought many benefits to the meetings industry, it also brings significant challenges due to the high volume of eRFPs issued, which are outlined in the whitepaper.

Improving eRFP Efficiency and Effectiveness Whitepaper

APEX eRFP Workgroup Study Findings

Download the APEX Request For Proposal (RFPs) Templates

Audiovisual RFP

Destination Management Company RFP

Service Contractor RFP

Single Facility RFP

Transportation RFP

Function Schedule

Function Set-Up Order