Approved by the Convention Industry Council on December 14, 2006.

The APEX Contracts Panel began its work by identifying issues and contract clauses that could be addressed by the panel, best practices that could be developed, “points of pain” that could be solved, etc. It is not possible to create a “standard” contract for a variety of reasons, including the large and multifaceted industry with many different types of vendors, customers, facilities and requirements, and also because legal considerations and fostering competition would prevent creation of such a document. It was decided instead to create an educational document including the definition of key clauses to help both planners and suppliers with an understanding of the purposes and considerations that affect them. Additionally a sample contract outline was developed which is not necessarily applicable to or appropriate for all meetings or events.

The final Contracts Panel report is intended to be an educational document, providing an informative approach to housing and facility contracts to all members of the convention industry. This document is not intended to provide a substitute for legal advice.

The panel was chaired by Tyra W. Hilliard, J.D., CMP

Download the Final APEX Contracts Document:

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