Accepted Practices

Accepted Practices are voluntary standards designed by the meetings, conventions and exhibitions industry to streamline business processes and create efficiencies.

Seven core areas of accepted practices have been completed. The results are:

APEX Industry Glossary: The definitive source of terms and definitions for the meetings, conventions, and exhibitions industry. (Produced by the Terminology Panel.)

APEX Event Specifications Guide: This template is the industry’s official format for delivering information clearly and accurately to appropriate venue(s) and/or suppliers regarding all requirements for an event. (Produced by the Resumes and Work Orders Panel.)

APEX Request For Proposal (RFPs) Forms: These accepted practices forms are used to create consistent and thorough Requests for Proposals (RFPs) that address core information and unique needs.

APEX Housing & Registration Accepted Practices: These accepted practices are for the collecting, reporting, and retrieving complete housing and registration data for meetings, conventions, and other events; and, for housing issues such as housing providers, internet issues, international housing, and disclosure.

APEX Contracts Accepted Practices: The original purpose of the APEX Contracts Panel was to review all aspects of industry contracts and develop contract guidelines and, where appropriate, acceptable contract language guidelines. Additionally, the panel was to develop an outline to format industry contracts. The panel determined that for legal and practical reasons “acceptable contract language” should not be created.

APEX Post-Event Report: A report of the details and activities of an event is called a “Post-Event Report” or PER. A collection of PERs over time will provide the complete history for an event. This template is the industry’s accepted format. (Produced by the History/Post Event Reports Panel.)

APEX Meeting and Site Profile Report: The report of the Meeting and Site Profiles panel contains consistent and thorough profile formats for sites. It includes five primary location and facility types – hotels, resorts, convention centers, conference centers, and cities.