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APEX E-NEWS ARCHIVE: Volume III, Issue 5- August 2004

The APEX E-News is an effort to provide information and updates on the APEX (Accepted Practices Exchange) initiative to all volunteers, funders and general industry members. APEX is an industry-wide initiative that is developing the best accepted practices for the meetings, conventions and exhibitions industry with the goal of streamlining the way the industry does business.

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CONTENTS
 I. APEX Day is Coming! Start Planning for October 14th!
II. APEX Donor Spotlight – Passkey
III. Help Needed – Two Opportunities to Contribute
IV. City Discussion Groups – Upcoming Meetings
V. APEX Education – Upcoming Presentations
VI. Answers to July’s Match Play Quiz
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I. APEX DAY IS COMING! START PLANNING FOR OCTOBER 14TH!

APEX Day is on October 14, 2004! Now is the time to make sure you are a part of this industry-wide celebration.

This day will focus the attention of the meetings, conventions and exhibitions industry on its efforts to develop the best practices for the industry. Individuals, organizations, and corporations can celebrate in many different ways. For instance, you can:

  • Put APEX on your staff meeting agenda.
  • Schedule a webinar to educate customers about APEX.
  • Publish an article on APEX in your company or organization newsletter.
  • Promote APEX on your website by posting the APEX supporter logo, adding links to the APEX Industry Glossary and Post-Event Report and providing general APEX information.
  • Support a local city discussion group by sending employees to participate or by providing services as a sponsor.
  • Write a letter to your business associates explaining your commitment to APEX.

Make sure to register your activity with CIC so that you are added to the national listing of all APEX Day events. Email Crystal Coté at ccote@conventionindustry.org with your APEX Day plan!

II. APEX DONOR SPOTLIGHT – PASSKEY

Founded in 1996, Passkey’s mission is to be the open industry standard with integrated capabilities to various hospitality systems. As a leader in meetings and conventions industry technology, Passkey has automated the group housing process in order to decrease manual processes and increase efficiency and revenue.

As a processor of group reservations, Passkey offers a live centralized database available throughout the housing process, accessible 24 hours a day 7 days a week. With 7,250 active users and as many as 150 major meeting and convention cities hosting Passkey-enabled events, Passkey has proven to be an integral player in the meetings and conventions industry.

Passkey is a Gold Donor to The Campaign for the Accepted Practices Exchange. For more information, visit www.passkey.com.

III. HELP NEEDED – TWO OPPORTUNITIES TO CONTRIBUTE

In addition to participating in APEX Day activities, there are currently two opportunities for you to contribute to APEX!

First, in 50-500 words, answer the question of how you are using accepted practices in your professional life. CIC is looking for testimonials from industry members about how accepted practices and APEX tools are in use today. For instance, have you made the APEX Post-Event Report a standard operating practice in your office? Are you using the APEX Industry Glossary to train new employees? Have you shown your completed Post-Event Reports to your boss at performance review time?

Send your ideas to ccote@conventionindustry.org and you may be featured in future editions of the E-News, on the CIC website, and in other industry media.

Secondly, the Preliminary Report of the APEX Meeting & Site Profiles Panel and the Preliminary Report of the APEX Requests for Proposals (RFPs) Panel are available online. Make sure that your needs are captured! Provide input on these recommendations by the November 11, 2004 deadline!

The Meeting & Site Profiles report is located at:
www.conventionindustry.org/apex/Panels/MeetingSiteProfiles.htm

The Requests for Proposals (RFPs) report is located at:
www.conventionindustry.org/apex/Panels/RFPs.htm

IV. CITY DISCUSSION GROUPS – UPCOMING MEETINGS

City Discussion Groups (CDG) are a vital part of the development of accepted industry practices, providing an open forum through which industry members on the local level can participate and be heard. They are FREE or LOW-COST, local, educational programs open to any industry member! Check back resularly – new CDGs are scheduled often.

  • September 23, 2004 – St. Louis, MO, USA
  • September 23, 2004 – Washington, DC, USA
  • September 23, 2004 – Santa Clara, CA, USA
  • October 14, 2004 – Vancouver, BC, CANADA
  • October 14, 2004 – Oklahoma City/Norman, OK, USA
  • October 26, 2004 – Chicago, IL, USA
  • November 22, 2004 – Northern New Jersey, USA

To RSVP for these events, and see the status of other cities, visit the official APEX City Discussion Group webpage.

If you are interested in leading a CDG in your city, contact Crystal Coté at (703) 610-0278 or ccote@conventionindustry.org.

V. APEX EDUCATION – UPCOMING PRESENTATIONS

Watch for APEX-related sessions at the following upcoming industry events:

September 28, 2004
IAEM 2004 Professional Development Conference - Anaheim, CA, USA
International Association for Exhibition Management (IAEM)
www.iaem.org

October 22, 2004
IAAM's International Convention Center Conference – Orlando, FL, USA
International Association of Assembly Managers (IAAM)
www.iaam.org

November 9, 2004
AMPs November Monthly Meeting – Alexandria, VA, USA
Association of Meeting Professionals (AMPs)
www.ampsweb.org/

VI. ANSWERS TO JULY’S MATCH PLAY QUIZ

Remember the July edition’s quiz? You can refresh your memory at www.conventionindustry.org/apex/enews/v3i4.htm.

1. au Gratin - C
2. Classroom Set-up - H
3. Gross Square Feet/Meters - J
4. au Jus - I
5. Lectern - A
6. Net Square Feet/Meters - B
7. Panel Discussion - D
8. Conference Set-up - G
9. Podium - F
10. Seminar - E

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APEX is an initiative of the Convention Industry Council
www.conventionindustry.org

©2004 Convention Industry Council
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