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F&B	Food and Beverage.
F&B Guarantee	See GUARANTEE. See Also Guarantee
F&B Service Time	Specific time at which a food and beverage function, or segment of a function (e.g., appetizer, entrée, dessert), should be served.
FAA	Federal Aviation Administration.
Fabrication	Construction of an exhibit or display.
Facilitator	An individual who guides discussion and/or decision making.
Facility	A structure that is built, installed or established to serve a particular purpose. See CONVENTION CENTER, HALL. See Also Convention Center , Hall
Facility Manager	The manager of a convention center, exhibition hall or other venue.
Fade	Progressive lessening or dimming of an image from the screen. See DISSOLVE. See Also Dissolve
Fade-In	Gradual fade from a dark screen to a visual image. See CROSS FADE. See Also DISSOLVE. See Also Cross Fade , Dissolve
Fade-Out	Room lights are turned off or video screen becomes black. See GO TO BLACK. See Also Go to Black
Fader	Device used to control all dimming circuits.
Fahrenheit	A temperature scale in which 32° is freezing and 212° is the steam point. To convert Fahrenheit temperatures to Celsius, subtract 32 from the Fahrenheit reading, multiply by 5 and divide by 9. (A simple way to calculate is to subtract 10% of Fahrenheit, then double the result, which may be off a degree, but is generally close enough.)
Fair	1) Enterprise principally devoted to the exhibition of products of agriculture or industry. Typically, fairs also provide entertainment activities such as rides, games and food concessions. 2) Exhibition of products or services in a specific area of activity held with the objective of promoting business.
Fair trade	Small farmers are paid a fair market price that enables them to improve their standard of living.
Fajitas	Marinated meat prepared Mexican-style.
False Bow	Staged bow and exit by the artist, with a planned return pending audience response.
Fam Trip	Familiarization Trip. Offered to potential buyers of a venue, a program designed to acquaint participants with specific destinations or services and to stimulate the booking of an event. Often offered in groups, but sometimes on an individual basis. See SITE INSPECTION. See Also Site Inspection
Familiarization Trip	Fam Trip. Offered to potential buyers of a venue, a program designed to acquaint participants with specific destinations or services and to stimulate the booking of an event. Often offered in groups, but sometimes on an individual basis. See SITE INSPECTION. See Also Site Inspection
Family Name	Preferred term for use on event housing and registration forms to indicate the name by which all immediate family members are known. Same as LAST NAME, SURNAME. Compare with GIVEN NAME. See Also Given Name
Family Plan	A discount price offered by companies to second and successive members of families.
Family-Style Service	Platters and bowls of foods are set on the dining tables, from which guests serve themselves. Usually involves guests passing the containers to each other. See ENGLISH SERVICE. See Also English Service
FAP	Full American Plan. See AMERICAN PLAN (AP). See Also American Plan
Farci	Stuffed, e.g. stuffed meat.
Fascia	Placard or sign at top of exhibit usually with company name.
Fashion Goods	Goods where style is important and price is secondary. These products could include clothing, jewelry, furniture, draperies, and dishes, but can sometimes be stretched into other areas such as umbrellas, walking canes, cigarette holders, etc.
Fashion Show	Choreographed display of garments and/or accessories by models.
Fast Fold Screen	Brand name for a large screen with a frame which folds down into a small case for storage. The legs of this screen are attached at the sides of the screen, or the screen may be flown from above.
Featherbedding	1) Unfair labor practice of causing an employer to pay for services which are not performed, or requiring more people than necessary to do a job, or requiring the performance of superfluous work. 2) Making oneself comfortable through the receipt of excessive or unjustified compensation for little or no work. See MAKE WORK PRACTICES. See Also Make Work Practices
Featherrock	Material cut from volcanic lava in rough and varying sizes, or synthetic materials that looks exactly like heavy rock but is lightweight; useful for decorative stone, venues and dioramas.
Fee	1) A fixed amount or percentage charged. 2) The cost of participating in a meeting or event, paid to the organization conducting the meeting.
Fee for Service	The amount charged for providing a service.
Feedback	1) Regeneration of sound from audio speakers back through a microphone causing a squealing sound. 2) Response about an activity, policy, or idea.
Feeder Space	Reservations for passenger from home city to gateway city for international or Hawaii flights.
Fête	A party or celebration.
Fettuccine Alfredo	Fettuccine noodles in a white cheese sauce.
FHC	Notation on floor plans indicating the location of fire hose cabinets.
Fiber Optic Cable	A cable that is made up of tiny glass strands that are wrapped and bundled together to make up a cable. Fiber can transmit voice, data and video at gigabyte speed, or 1 billion bytes per second, with less signal loss than copper wire because the signal is carried by light rather than electricity. See BACKBONE. See Also Backbone
Fiber Optics	1) In displays, the use of cut glass fibers to display colored light. 2) In telephony, material used for carrying voice and data signals.
Fiberglass	A material fabricated from plastic resins and glass fiber. Available in rigid forms, translucent and opaque. Can also be custom fabricated in intricate shapes.
Field Services	Handling installation and dismantling, including freight, drayage, carpentry, electrical, plumbing, iron workers, riggers and maintenance.
File Server	A computer that shares its resources, such as printers and files, with other computers on a network.
Filet Mignon	Cut of the beef tenderloin.
Fill Light	Light used to fill in shadows created by key light.
Fillet	'Almost' boneless cut of fish.
Film	A flexible strip of chemically treated material used in taking still or moving pictures.
Film Chain	Projectors and video equipment transmitting projected materials through a television system.
Film Clip	Brief filmed piece.
Filmstrip	Series of slides reproduced on one continuous strip of film.
Filter	1) A transparent material that is over a light that can affect the intensity, color, and focus of the light. 2) Circuit that selectively attenuates portions of the audio frequency spectrum. A filter is the opposite of the traditional equalizer, which selectively boosts, but for the purpose of modern convenient control of sound on mixes and equalizer units, the circuits of tone-altering controls usually incorporate the dual abilities to equalize and filter by simply rotating a knob one way or another.
Final Program	Document containing the definitive conference and social program, circulated immediately prior to a conference or distributed at the commencement of the event.
Final Report	Conclusive summary of conference events.
Financial Procedures	An outline of accounting and banking techniques.
Financial Report	Document incorporating the statement of income and expenses and the budget at a given date.
Financial Responsibility Law	A law that requires a person or organization to furnish evidence of ability to respond to claims for harm from a specified type of activity. The most common financial responsibility requirement applies to motor vehicle operators, who must have evidence of ability to pay for automobile-related injuries or damage. An auto liability policy is the main form of financial responsibility.
Finger Bowl	Hot water, sometimes scented, and fresh linen served to a guest after the meal so that the hands and face can be cleansed.
Finger Food	Food at a reception that does not require a knife, fork or spoon.
Finger Pull	Hinged finger grip usually mounted in recess on hinged doors.
Finished	Wooden articles that have passed the state of manufacture "in the white" (refers to wood that has been primed).
Fire Aisle	Interior aisle in an exhibition floor plan used for emergency egress that must be kept clear of obstructions.
Fire Exit	Door or passageway, clear of obstructions, designed by local authorities for egress from a building or structure.
Fire Extinguisher	Any agent used to extinguish fires such as water, sand, CO2, Halon, etc.
Fire Insurance	This insurance usually covers loss or damage attributable to fire, smoke, explosion, or forces of nature. It can also cover water damage.
Fire Lane	An external vehicle lane that must be kept clear of obstruction to allow emergency egress.
Fire Marshal	In the United States, Fire Marshals' responsibilities vary from state to state, but they tend to be responsible for fire safety code adoption and enforcement, fire and arson investigation, fire incident data reporting and analysis, public education and advising Governors and State Legislatures on fire protection.
Fire Retardant	Term used to describe a finish (usually liquid) which coats materials with a fire resistant cover. This does not render the material fire-proof.
Firm Offer	A speaking engagement that is definitely confirmed as in, "I've got a firm offer for Baltimore on that date." A firm offer is one that becomes contractually binding upon acceptance of the offer by the third party.
First Aid	Emergency care or treatment given to an ill or injured person before regular medical care is available. Also the place where such emergency care is provided.
First Announcement	Initial notification of an event, generally outlining the basic framework of a meeting; a widely circulated document. Also Called PRELIMINARY ANNOUNCEMENT.
First Name	Name given to identify individual family members. See GIVEN NAME (preferred). See Also Given Name
First Option	See OPTION. See Also Option
Fishpole	Holder with microphone often used in Q. & A. sessions. See GOOSENECK LIGHT. See Also Gooseneck Light
FIT	Foreign Independent Travel. A custom-designed, prepaid travel package with many individualized arrangements. FIT are unescorted and usually have no formal itinerary.
Fixed Assets	Usually non-liquid assets that are integral to the enterprise's day-to-day business operations (e.g. plants, equipment, furniture and real estate).
Fixed Costs	The day-to-day cost of doing business that is pre-committed, such as salaries, insurance, lease expenses, utilities, etc.
Fixed Expense	Expense incurred regardless of the number of event attendees.
Fixed Jig	Permanent felt support mounted within a shipping container.
Fixed Seating Assignments	Chairs of event rooms permanently affixed to the floor.
Fixed Theater	Permanent, non-movable seats in an event room or amphitheater.
Flag Carrier	Carrier designated by a country to serve international routes.
Flambé	(flom bay) Meat dish or dessert item flamed with spirits.
Flame Resistant/ Retardant	Material that is fire resistant.
Flange	That part of an extruded, formed or fabricated component that protrudes from the basic shape. Often used as mounting plate.
Flare	Dark flashes caused by light reflections from polished objects.
Flash	Technique of blinking on and off to add emphasis.
Flash Box	Smoke-producing device for special effects.
Flasher	Device to activate one or more lamps by intermittently interrupting current.
Flat Cable	Cable and extension cords that are used to lie on the floor under the carpet. It is flat to help reduce tripping hazards and provide a safer walk area within a booth/stand space.
Flat Framed	1' x 2', 1' x 3' or 1' x 4' mounted on flat surface, usually associated with banners or signs.
Flat Rate	Flat rate for which a hotel or motel agrees to offer any of its available sleeping rooms (with the exception of suites) to a group. Final assignment of rooms is at the discretion of the hotel. See RUN-OF-THE-HOUSE RATE.
Flatware	Utensils used in a place setting (e.g. knife, fork, spoon).
Flipchart	Large pad of paper placed on, or attached to, an easel. Flipcharts are often used by speakers and facilitators for illustrative purposes. They are commonly used with permanent or non-permanent dry ink markers.
Float	A large 4-wheel dolly with upright handle, can be manual or motorized.
Floater	Worker(s) with no fixed assignment who are used to help out where needed.
Flocking	An electrostatic spraying process producing a velvety finish on any surface.
Flood Light	A light designed to provide general illumination.
Floor Load	Maximum amount of weight per square foot/meter a floor can support. (May also refer to the maximum amount of power available from floor outlets and ports.)
Floor Manager	Person retained by event management to supervise the installation, dismantling and operation of the exhibit area.
Floor Marking	Method of marking booth/stand spaces in an empty exhibit hall to indicate where booth/stands will be set.
Floor Order	Order for exhibitor services placed on-site after exhibit set up begins. Usually more expensive than an ADVANCE ORDER.
Floor Plan	1) Schematic drawing of an exhibit hall including dimensions, design, shape, entrances, aisles, numbered exhibit booth/stands, lounges, concession areas, restrooms, electrical/plumbing accessibility, etc. 2) Scale plan of the floor area of a hotel’s event space. 3) Schematic drawing of a function room with specific requirements (dais, tables, chairs, etc.) drawn to scale.
Floor Port	Utility box, recessed in the floor, containing electrical, telephone, and/or plumbing connections.
Floor Speaker	Member of a meeting audience who participates in discussion during a meeting session.
Floor-Length Linen	Covers table across top and down to floor. Used for more formal events.
Flop	To reverse a photo or illustration so that it conforms to the basic design.
Florentine	Served with spinach.
Flush	Type is set so that it is even with right margin, left margin and/or both margins.
Flush Mounted	Mounting of one material to another with no space between them.
Fly	Objects and scenery hanging from above.
Flyer	One-piece printed announcement or advertisement.
Fly-In Instructions	Directions informing a venue or facility of the number of event participants expected to travel by plane to an event, in order to ensure adequate parking and bell staffing. This information should be included in the specifications guide for an event.
Flying	Raising and supporting sound, lighting or other equipment or décor from the ceiling.
Foam Core	Corrugated lightweight material with a Styrofoam® center sandwiched in the center; used for signs, decorating, and exhibit construction.
FOB	Freight On Board. When something is purchased and paid for with terms 'FOB origin' it means the responsibility of the seller stops when the 'goods' are delivered to the transporting company at the point of origin. It is the responsibility of the buyer to pay for transportation.
Focal Length	1) Distance from the center of the lens to the film plane. 2) Size of lens required to obtain a specific size picture.
Focus	Proper sharpness of the outline of an image.
Focus Group	Method of doing research using a small group led by a facilitator.
Foie	(foy) Liver.
Foie Gras	Seasoned goose liver pâté.
Foldback	See CUE CHANNEL. See Also Cue Channel
Folio	Form on which all charge transactions incurred by a registered guest are recorded.
Follow Spotlight	Manually movable spotlight (a brilliant light projected onto a particular area).
Font	Alphabet of type in a specific style. See TYPEFACE. See Also Typeface
Food & Beverage	Any catered or concession service provided by a facility.
Force Majeure	An event (e.g. war, labor strike, extreme weather, or other disruptive circumstances) or effect that cannot be reasonably anticipated or controlled: a "fortuitous event." See ACT OF GOD. See Also Act of God
Force Majeure Clause	A clause in an agreement that excuses performance in the event that a FORCE MAJEURE makes the performance impracticable or impossible.
Forced Freight/Forcing the Floor	Removal of freight from the event floor after the event close that was not picked up by an exhibitor's carrier, or shipments left behind at the booth/stand at the close of the event without a bill of lading. Forced freight is generally removed from the hall at a specified time and held by the general contractor or official common carrier or until payment is made for forwarding.
Forecast	1) To estimate a hotel’s revenues and occupancy situation on any given date or dates. Used for planning of staffing, purchasing and budgeting. Does not reflect contract commitments. 2) To estimate revenues and expenses for a future event.
Foreign Exchange Currency Risk	Risk that an organization takes when dealing with foreign currency due to exchange rates fluctuating over time.
Foreign Independent Tour	FIT. Custom-designed prepaid tour for an individual traveler. See Also Tour
Foreign Sales Agent	An individual or firm that serves as the foreign representative of a domestic supplier and seeks sales abroad for the supplier.
Foreign Trade Zone	An area within a country where imported goods can be stored or processed without being subject to import duty. See FREE PORT. See Also BONDED WAREHOUSE. See Also Free Port , Bonded Warehouse
Foreign/National	Membership or meeting participation available to organizations or individuals from one nation, but able to meet in another nation.
Foreman	Supervisor of a group of workers whose duties will vary based upon the region of the country and the union affiliation. See JOB FOREMAN. See Also WORKING FORMAN. See Also Job Foreman , Working Foreman
Fork Food	Food at a reception that requires only a fork and not a knife.
Forklift/Forktruck	Vehicle with a power-operated pronged platform for lifting and carrying loads, used to transport heavy exhibit materials short distances, and for loading and unloading materials.
Formal Dress	See BLACK TIE. See Also WHITE TIE. See Also Black Tie , White Tie
Formica	A brand name for a plastic laminate.
For-Profit	An organization that organizes events with the intention of making a profit.
For-Profit Event Management Company	A management company whose owners or stockholders share in its net proceeds.
Forum	1) Open discussion with audience, panel, and moderator. 2) A meeting or part of a meeting set aside for an open discussion by recognized participants on subjects of public interest. Also for legal purposes, as part of the proceedings of a tribunal, court or similar body.
Forward Contract	An agreement guaranteeing a specific price for a product or service at a given future date. May also guarantee a specific rate of exchange when foreign currency is used.
Foul Bill of Lading	A receipt for goods issued by a carrier with an indication that the goods were damaged when received. See CLEAN BILL OF LADING. See Also Clean Bill of Lading
Four Hour Call	Minimum work period for which union labor must be paid in special circumstances (generally, a minimum call is one hour.). Not to be confused with minimum charges to exhibitors applied by contractors that service events.
Four-Color Separation	Process of printing a full color image utilizing four colored screened patterns from which printing plates can be engraved.
Foyer	Pre-function space; public area in a venue for assembly or registration.
FP	See FRONT PROJECTION. See Also Front Projection
Fraises	(frays) Strawberries.
Framboises	(fram bwah) Raspberries.
Frame	Individual picture in a filmstrip or motion picture.
Framed Hardboard	Masonite or similar material on a 1 x 2 or 1 x 3 frame.
Fraternal	Groups where membership is based on common personal interests rather than common job or career responsibilities.
Free Form	Self-supporting and independent exhibit material. See ISLAND EXHIBIT. See Also Island Exhibit
Free Paper	Written transcript given as a result of acceptance of the submitted abstract on a subject chosen by the author.
Free Papers Session	Reports on particular topics which, while closely related to the subject of an event, do not strictly refer to the matters under discussion.
Free Port	See FOREIGN TRADE ZONE. See Also Foreign Trade Zone
Free Pour	Alcoholic beverages poured by hand without the use of shot glasses or other measuring devices.
Free Rider	Union term for a non-union worker who received the benefits of the union's collective bargaining activity without sharing in the costs.
Free Standing	Self-supporting and independent display material.
Free Trade Zone	An area designated by the government of a country for duty-free entry of any non-prohibited goods. Merchandise may be stored, displayed, used for manufacturing, etc., within the zone and re-exported without duties being paid. Duties are imposed on the merchandise (or items manufactured from the merchandise) only when the goods pass from the zone into an area of the country subject to the customs authority.
Freeze Frame	Motion picture or video frame that is stopped so a single frame is displayed. See STOP MOTION. See Also Stop Motion
Freight	Properties, products, and other materials that are shipped.
Freight Contractor	The event-designated company responsible for handling exhibit properties from the dock to the exhibit space.
Freight Desk	A shipping company that typically handles international freight shipments. At an event, handles inbound and outbound exhibit materials.
Freight Elevator Usage	Instructions on the allotment of a facility’s freight elevator’s space and time required for an event. This information should be included in the specifications guide for an event.
Freight Forwarder	An independent business which handles export shipments for compensation. At the request of the shipper, the forwarder makes the actual arrangements and provides the necessary services for expediting the shipment to its overseas destination. The forwarder takes care of all documentation needed to move the shipment from origin to destination, making up and assembling the necessary documentation for submission to the bank in the exporter's name. The forwarder arranges for cargo insurance, makes the necessary overseas communications, and advises the shipper on overseas requirements of marking and labeling. The forwarder operates on a fee basis paid by the exporter and often receives an additional percentage of the freight charge from the common carrier. In the United States, an export freight forwarder must be licensed by the Federal Maritime Commission to handle ocean freight and by the International Air Transport Association (IATA) to handle air freight. An ocean freight forwarder dispatches shipments from the United States via common carriers, books or arranges space for the shipments, and handles the shipping documentation. See INTERNATIONAL FREIGHT FORWARDER. See Also International Freight Forwarder
Freight Handling Form	Form for exhibitor requesting handling of materials. Not to be confused with long haul shipping forms or bills of lading.
French Hours	Not taking meal breaks. Taking breaks and eating as you work, as conditions permit.
French Service - Banquet Style	Platters of food are composed in the kitchen. Each food item is then served from the guest's left by the server from platters to individual plates. Any course can be 'Frenched' by having the dressing put on the salad or having sauce added to a entrée or dessert after it has been placed in front of the guest. See FRENCH SERVICE - CART STYLE. See Also French Service - Cart Style
French Service - Cart Style	This pattern of service involves the use of serving pieces (usually silver); heating and garnishing of food table-side by a captain; and the serving of food on a heated plate, which is then served to the guest by a server. Plated entrees are usually served from the right, bread and butter and salad from the left and beverages from the right. All are removed from the right. See FRENCH SERVICE - BANQUET STYLE. See Also French Service - Banquet Style
Frequency	Spacing in time of events. In audio signals, frequency refers to the cyclic repeat of vibrations. In wire, the vibrations are electrical variations. In air, the vibrations are changes in air pressure. The ear hears air pressure variations with frequencies between about 12 times per second and 20,000 times per second of 12 Hz (hertz) and 20 kHz (kilohertz).
Frequency Rates	The amount of time between motorcoaches on a given route or at a specific location.
Frequency Response	Measurement of how a device being measured responds to test signals of constant amplitude without regard to frequency, over a particular measurement range of frequencies. An electrical device whose specifications say it is “flat from 20Hz to 20kHz,” will not cause any amplitude deviation in signals fed through it over that frequency range, as a result of changing the frequency of the test signal.
Fresnel Lens	Lens which produces a soft edged beam of light. Theatrical fixture with adjustable lens 150 W through 1500 W.
Friday Casual	See DRESS CASUAL. See Also Dress Casual
Frisket	Technique of applying lettering or art to surface of rigid material by tracing outline on translucent paper; affixing the paper to surface or materials, cutting away paper within lettering spaces and then spraying color over surface. When balance of paper is removed, the lettering remains.
Frites	(freets) French slang for French fried potatoes.
Froid	Cold, chilled.
Fromage	Cheese.
Front Desk	1) Hotel registration area. 2) The center of event facility activities, including registration and cashier services.
Front Office	The office situated in the hotel lobby, the main functions of which are: 1) control and sale of sleeping rooms; 2) providing key, mail and information service for guests; 3) keeping guest accounts, rendering bills and receiving payments; and 4) providing information to other departments.
Front Projection	FP. Projection of an image onto the front surface of a light reflecting screen from a projector placed within or behind the audience.
Frontages/Front Space	Refers to dimension across the front of an exhibit (for example, a 30' x 10' exhibit has 30' of front space and 10' depth).
FSA	Fire Safety Act. In the United States, the aim of the Hotel and Motel Fire Safety Act of 1990 is to save lives and protect property by promoting fire and life safety in hotels, motels and other places of public accommodation. The law mandates that federal employees on travel must stay in public accommodations that adhere to the life safety requirements in the legislation guidelines. It also states that federally funded meetings and conferences cannot be held in properties that do not comply with the law. This is applicable to all places of public accommodation, and requires that such properties are equipped with: hard-wired, single-station smoke detectors in each guestroom in accordance with the National Fire Protection Association (NFPA) standard 72; and, an automatic sprinkler system, with a sprinkler head in each guest room in compliance with NFPA standards 13 or 13R. Properties three stories or lower in height are exempt from the sprinkler requirement.
FTP	File Transfer Protocol. The process of uploading websites or other data.
Full American Plan	FAP. See AMERICAN PLAN (AP). See Also American Plan
Full Disclosure	Informing the party purchasing a product or service of any rebates, surcharges or commissions included in the price of the product or service before they are purchased.
Full House	Closed; filled to capacity.
Full-Booth Coverage	Carpet covering entire area of booth/stand.
Full-Service Restaurant	A food service establishment that includes coffee shops, dinner houses, fine dining establishments, and theme restaurants with several menu selections and table service.
Fume	(foo may) Smoked.
Fumigation	To apply smoke, vapor, or gas to something for the purpose of disinfecting or of destroying pests. Fumigation is required in some countries for live plants and wooden packing.
Function	1) Any of a group of related organized occasions that contribute to a larger event. 2) An activity or role assigned to an event planner (or other industry professional).
Function Board	Announcements on facility board or video screen listing the day’s events, times and locations. See DIRECTORY. See Also READER BOARD. See Also Directory , Reader Board
Function Book	Diary or log used to control and document the assignment of function space within a facility. May be computerized.
Function Sheet	See BANQUET EVENT ORDER (BEO). See Also Banquet Event Order
Function Space	Area in a facility which can be reserved by a individual or entity to hold events.
Fundamental	Any pure tone. The pitch remaining when all harmonics (overtones) are removed from a basic frequency or musical tone, producing a pure tone. An amplifier or audio circuit that can pass a pure tone without adding any harmonics of its own is said to have low harmonic distortion. Musical instruments usually produce tones rich in harmonics, giving each its particular sound or ”timbre.” Small loudspeakers will be heard to reproduce bass instruments even while producing little or no fundamental pitch because the ear and brain reconstruct the sound of the instrument based on prior knowledge of its timbre.
Funnel Flight	Flight, with one flight number, requiring a change of planes at an intermediate stop.
Furniture Dolly	See FLOAT. See Also Float
Fuse Head	An electrical igniter used to initiate a pyrotechnic effect. Sometimes called a Squib Head.
Future Bookings	Events or meetings which are contractually committed to occur at a future date in a specific venue.
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