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| I&D | Installation & Dismantle. 1) The set-up and teardown of exhibits. 2) Firm that does I&D work. See ERECTION.
See Also Erection |
| IAAM | International Association of Assembly Managers. A member of the Convention Industry Council. |
| IAAMC | International Association of Association Management Companies. |
| IAAPA | International Association of Amusement Parks and Attractions. |
| IACC | International Association of Conference Centers. A member of the Convention Industry Council. |
| IACET | International Association for Continuing Education and Training. |
| IACVB | International Association of Convention and Visitor Bureaus. A member of the Convention Industry Council. |
| IAEM | International Association for Exhibition Management. A member of the Convention Industry Council. |
| IAHMP | International Association of Hispanic Meeting Planners. |
| IAMAT | International Association for Medical Assistance for Travelers. |
| IASB | International Association of Speakers Bureaus. A member of the Convention Industry Council. |
| IATA | 1) (Pronounced ‘eye’-AH-ta’.) International Air Transport Association. |
| IATA # | Identification (or membership) number of travel agents who receive commission. |
| IATSE | International Association of Theatrical Stage Employees. |
| Ice Carving | Decorative carving from large block(s) of ice used to enhance a buffet or reception table. |
| Ice Wine | A dessert wine made by picking grapes that are frozen on the vine and pressing them before they thaw. Because the water in the grapes is frozen, the juice is concentrated, rich in flavor and high in sugar and acid. Ice wines are renowned in Germany, where they're called Eiswein (pronounced ICE-vine). |
| ICPA | Insurance Conference Planners Association. A member of the Convention Industry Council. |
| ICW | In Conjunction With. An event or function that occurs because of another event. |
| ID Sign | Exhibit booth/stand identification sign. |
| Idiot Card | Cue card which displays script to performers on stage in order to prompt lines. See CAMERA CARD. See Also CUE CARD.
See Also Camera Card , Cue Card |
| IEA | International Exhibitors Association. |
| IFSEA | International Food Service Executives Association. |
| IHO | In honor of. |
| Illuminations | Lighting available in hall, built into exhibit, or available on a rental basis. |
| Illusion Mirror | Generally translucent mirror, which reflects when confronted with light source and is transparent when rear illuminated. |
| I-Mag | See IMAGE MAGNIFICATION.
See Also Image Magnification |
| Image Magnification | Technology by which presenter’s image is projected onto a large screen, allowing large audiences to see details from the stage. Also called I-Mag. |
| Immigration | The process by which a government official verifies a person’s passport, visa or birth certificate. |
| Impaired Vision Seating | View of stage, from audience seating, which is blocked. See OBSTRUCTED VIEW.
See Also Obstructed View |
| Impedance | Total amount of opposition to the flow of alternating currents in an electrical circuit which may comprise resistance, capacitance, inductance or reactance. |
| Import | To bring international goods into a country. In international sales, the importer is usually the buyer or an intermediary who accepts and transmits goods to the buyer. Compare With EXPORT.
See Also Export |
| Import License | A document required and issued by some national governments authorizing the importation of goods into their individual countries. |
| In Conjunction With | ICW. An event or function that occurs because of another event. |
| In Sync | Sound and picture are synchronized or matched perfectly. |
| Inauguration Ceremony | A ceremony which marks the official beginning of a public event or at which officers of an organization officially assume their responsibilities. Often includes an address by a dignitary and possibly some form of dedication or token event such as cutting a ribbon, passing a gavel, laying a cornerstone or planting a tree. |
| Inbound Tour | A group of travelers whose trip originated in another city or country. See INBOUND TOUR OPERATOR. Compare With OUTBOUND TOUR.
See Also Outbound Tour , Inbound Tour Operator |
| Inbound Tour Operator | A tour operator or travel agent who specializes in services for incoming visitors. Same As RECEPTIVE OPERATOR. See INBOUND TOUR.
See Also Inbound Tour |
| Inbound Transfer | To move or travel toward a destination. |
| Incentive | Reward offered to stimulate greater effort. |
| Incentive Event | A reward event intended to showcase persons who meet or exceed sales or production goals. |
| Incentive Travel | A travel reward given by companies to employees to stimulate productivity. |
| Incentive Travel Company | Company which designs and handles some or all elements of incentive travel programs. |
| Incident Report | A document prepared to record information including time, date, location, parties involved, witnesses, and nature or description of an incident. See ACCIDENT REPORT.
See Also Accident Report |
| Incidental Entertainment | Performers who must be watched to be appreciated, such as mimes, jugglers, dancers, and acrobats. See SIGHT ACTS.
See Also Sight Acts |
| Incidentals | Expenses other than room and tax, billed to a guest’s account (e.g. phone, room service, etc.). |
| In-City Transport | The means of traveling within a city. |
| Inclusive | Price charged clients that includes all applicable gratuities and consumption taxes. |
| Inclusive Cost | Quoted cost; no extra costs to be added. Usually refers to tax and gratuity for food and beverage functions. |
| Inclusive Rate | 1) The amount charged for a room, usually including breakfast (or other meals), taxes and service charge. See FULL AMERICAN PLAN(FAP). See Also MODIFIED AMERICAN PLAN (MAP). 2) When applied to food or beverage, includes taxes, gratuities and/or service charges.
See Also Full American Plan , Modified American Plan |
| Inclusive Tour | A TOUR that includes all elements of an itinerary transportation, lodging, meals, porterage, sightseeing, etc., for a pre-established price. The terms and conditions of a tour contract should specify exactly what is covered.
See Also Tour |
| Income Statement | A statement of revenues and expenses. Also known as a profit & loss statement. |
| Indemnification Clause | A contract clause in which one party agrees to pay damages or claims that the other party may be required to pay to another. For example, if a hotel is sued by an attendee that is injured at an event due to the fault of the group, an indemnification clause might require the group to pay back the hotel. Some times the law requires one party to indemnify another even without a specific clause. Generally, the terms of the clause will be followed over the state law. See HOLD HARMLESS.
See Also Hold Harmless |
| Independent Contractor | Person contractually retained by another (other than as an employer) to perform specific tasks. The other person has no control over the independent contractor other than as provided in the contract. In the context of group travel, a tour manager or tour brochure designer/writer might be retained in this capacity. |
| Independent Service Contractor | Any company, other than the designated “official” contractors, providing services (display installation and dismantling, models/demonstrations, florist, photographer, audiovisual, etc.) employed by the exhibitor needing access to an exhibit any time during installation, event dates, and/or dismantling. |
| Independent Show Management Company | 1) A contractor hired by an exhibitor to perform event services independent of event management-appointed contractors. See EXHIBITOR APPOINTED CONTRACTOR (EAC). 2) Any individual or company hired to perform event services on a contract basis.
See Also Exhibitor Appointed Contractor |
| Independent Union | Labor union not affiliated with organizations e.g. Congress of Industrial Organizations or the American Federation of Labor. |
| Indirect Costs | Also called overhead or administrative costs, these are expenses not directly related to the event. They can include salaries, rent, and building and equipment maintenance. |
| Indirect Spending | Spending by a host destination’s travel industry businesses on goods and services from local suppliers on behalf of a specific event. See Also DIRECT SPENDING, ECONOMIC IMPACT, & INDUCED SPENDING.
See Also Direct Spending , Economic Impact (Total) , Induced Spending |
| Individualized Learning Patterns | Learning activities that the learner completes by him/herself. |
| Induced Spending | Occurs when employees in a host destination’s travel industry and its suppliers spend their wages in the local economy. This chain of buying and selling among businesses and employees continues until the original direct spending leaks out of the local economy. See Also DIRECT SPENDING, INDIRECT SPENDING, & ECONOMIC IMPACT.
See Also Direct Spending , Indirect Spending , Economic Impact (Total) |
| Inducements | Marketing tools or programs used to influence buying patterns and build customer loyalty. |
| Inductance | Term used to describe the electrical property of an inductor. A mechanical analogy of an inductor is an electrical spring; the inductor can store electrical energy fed into it and return it directly back into the circuit. The inductor tends to block the flow of AC currents depending on their frequency and to pass DC currents. |
| Induction Loop | Inductive transmitter for hearing aids, closed electric circuit within a building or auditorium which relays sound to a hearing aid. |
| Industrial Show | See VERTICAL SHOW. See Also HORIZONTAL SHOW.
See Also Vertical Show , Horizontal Show |
| Informal Dress | Business suits or jackets with shirts and ties for men and day dresses or suits for women; usually taken to mean office and not recreational wear. Can include informal forms of national dress. |
| Informal Meeting | Informal gathering, not necessarily social. |
| Information Desk | Stand at which an official gives information. |
| Infrasonic | Sound at frequencies generally considered too low to be heard (sounds in the range of 1 to 15 Hertz). Infrasonic sound can be felt if its power level is sufficiently high and can cause nervousness and/or fatigue and disorientation in people exposed to it. |
| Infringement | Use of floor space outside exclusive booth/stand area. |
| Inherent Vice | An insurance term referring to any defect or other characteristic of a product that could result in damage to the product without external cause. For example, instability in a chemical that could cause it to explode spontaneously. Insurance policies may specifically exclude losses caused by inherent vice. |
| Inherently Flame Resistant | Material that is permanently flame resistant without chemical treatment. |
| In-House | 1) Company’s travel reservations and ticketing occur in the company’s travel department staffed by the company’s own personnel. 2) Services offered the client that are directly provided by the company’s own personnel, as opposed to being subcontracted. 3) A guest who is present, i.e. if 300 rooms are occupied, there are 300 guests in house. |
| In-House Contractor | Contractor retained by a facility to be on-site and provide services as needed. In some cases, Planners are not required to use their services, but may be charged a surcharge or facility fee for bringing in an outside contractor for the same service. See EXCLUSIVE CONTRACTOR.
See Also Exclusive Contractor |
| In-House Service | Service provided directly and entirely within the property. |
| Injection Modeling | Method of protecting exhibit properties. |
| Inland Bill of Lading | A Bill of Lading (B/L) used in transporting goods overland to the exporter's international carrier. Although a bill of lading can sometimes be used, it is usually necessary to prepare both an inland bill of lading and an ocean bill of lading for export shipments. See AIR WAYBILL. See Also BILL OF LADING, OCEAN BILL OF LADING, THROUGH BILL OF LADING.
See Also Air Waybill , Bill of Lading , Ocean Bill of Lading , Through Bill of Lading |
| Inline Booth/Stand | Exhibit space with exhibit booths on either side and back. See INSIDE BOOTH/STAND.
See Also Inside Booth/Stand |
| In-Plant | Company’s travel reservations and ticketing occur in the company’s travel department staffed by travel agency’s personnel. |
| Input Level | Level in units such as dB, volts or watts that a particular piece of electronic equipment receives at its input. Input levels are alternately described as nominal (the normal operating level) or maximum (the level above which distortion occurs). |
| Inquiry Card | A card, collected from attendees, requesting information about exhibitors. See LEAD.
See Also Lead |
| INS | Marks chalked on the floor showing where drapes are to be hung. |
| Insert | 1 ) Matted or framed portion of a picture. 2) Additional shot added to a scene at a later time. 3) Interchangeable copy or art panels. |
| Inside Booth/Stand | Exhibit space with exhibit booths/stands on both sides and back. See INLINE BOOTH/STAND.
See Also Inline Booth/Stand |
| Inside Marketer | Sales rep: employee of speaker. |
| Inspection Trip | See FAMILIARIZATION TRIP (FAM TRIP). See Also SITE INSPECTION.
See Also Familiarization Trip , Site Inspection |
| Installation | Setting up exhibit booth/stand and materials according to instructions and drawings. |
| Installation & Dismantle | I&D. 1) The set-up and teardown of exhibits. 2) Firm that does I&D work. See ERECTION.
See Also Erection |
| Installer | Skilled labor used to set up displays at events. The union affiliation of the installer will vary based upon the locale and the facility in question. |
| Institute | In-depth instructional meeting providing intensive education on a particular subject. |
| Intangible Assets | Non-physical assets such as patents, trademarks, a customer base, brand recognition of your products, etc. Also known as goodwill. |
| Integrated Marketing | Marketing activities with a common focus on the marketplace or a customer segment. The execution of each individual piece of the integrated marketing plan is consistent with, and supportive of, each of the other pieces of the plan. |
| Integrated Meeting | A meeting which forms part of a larger event. |
| Integrated Symposium | A symposium which forms part of a larger event. |
| Intelligent Lighting | Lighting instruments that can be computer controlled to move light around the room, and project color and patterns on screens, scenery, walls or floor. |
| Interactive Exhibits | Exhibits in which the visitor is involved with the exhibit in a proactive way. |
| Interactive Learning | Learning activities in which learners participate together. |
| Interactive Response | A system which enables the audience to respond to prepared questions by means of a multifunction keypad. Responses are fed to a computer which tabulates them and displays the results graphically on a projection screen. |
| Interactive Video | Video programming which allows the viewer to be involved in an active way with the information to be presented. Often used in exhibits. |
| Inter-City Transport | The means of traveling between two cities. |
| Intercom | Audio system permitting two-way communication. |
| Interiorscapers | Designers/decorators who specialize in using decorations to enhance event and create a theme. |
| Interline Connection | An airline connection which involves transferring from a plane of one airline to that of another carrier. Also Called OFF-LINE CONNECTION. |
| Interlock | Synchronization of two or more sound and/or picture sources. |
| Intermediate Carrier | A carrier that transports a passenger or piece of baggage as part of an interline movement, but on which neither the point of origin nor destination is located. |
| Intermezzo | Intermission. The pause in dinner service just prior to the entree. A sorbet is usually served to cleanse the palate. A short period of dancing may also be included. |
| Intermodal Tour | TOUR using several forms of transportation such as plane, motorcoach, cruiseline and railroad to create a diversified and efficient tour package.
See Also Tour |
| International Event | An event that draws a national and international audience. Typically 15% or more of attendees reside outside of the host country. |
| International Freight Forwarder | An independent business which handles export shipments for compensation. At the request of the shipper, the forwarder makes the actual arrangements and provides the necessary services for expediting the shipment to its overseas destination. The forwarder takes care of all documentation needed to move the shipment from origin to destination, making up and assembling the necessary documentation for submission to the bank in the exporter's name. The forwarder arranges for cargo insurance, makes the necessary overseas communications, and advises the shipper on overseas requirements of marking and labeling. The forwarder operates on a fee basis paid by the exporter and often receives an additional percentage of the freight charge from the common carrier. In the United States, an export freight forwarder must be licensed by the Federal Maritime Commission to handle ocean freight and by the International Air Transport Association (IATA) to handle air freight. An ocean freight forwarder dispatches shipments from the United States via common carriers, books or arranges space for the shipments, and handles the shipping documentation. See FREIGHT FORWARDER.
See Also Freight Forwarder |
| International Sales Agent | An individual or firm that serves as the foreign representative of a domestic supplier and seeks sales abroad for the supplier. See AGENT.
See Also Agent |
| Internegative | Film negative of motion picture made from original raw negative to facilitate making of positive copies in quantity. |
| Internet Service Provider | ISP. A service that provides access to the Internet. |
| Interpretation | The process of explaining or translating. See CONSECUTIVE INTERPRETATION, INTERPRETATION IN RELAY, SIMULTANEOUS INTERPRETATION, TRANSLATION, WHISPERED INTERPRETATION, WIRELESS INFRARED INTERPRETING SYSTEM.
See Also Consecutive Interpretation , Interpretation in Relay , Simultaneous Interpretation , Translation , Whispered Interpretation , Wireless Infrared Interpreting System |
| Interpretation in Relay | Oral translation utilizing two interpreters. Because the first interpreter is not master of the second language, another makes the final interpretation to the audience. See CONSECUTIVE INTERPRETATION, INTERPRETATION, SIMULTANEOUS INTERPRETATION, TRANSLATION, WHISPERED INTERPRETATION, WIRELESS INFRARED INTERPRETING SYSTEM.
See Also Consecutive Interpretation , Interpretation , Simultaneous Interpretation , Translation , Whispered Interpretation , Wireless Infrared Interpreting System |
| Interpreter | An individual who explains or translates. See INTERPRETATION.
See Also Interpretation |
| Interpreter’s Booth/Stand | A soundproof cubicle in which the interpreter works. |
| Intro | A slang term for an introduction. |
| Introduction | A carefully written opener about a speaker, which is delivered by the introducer at the beginning of a speech. A good introduction gives some ideas of the speaker’s credits, achievements, and honors and also answers the question: “Why this speaker, on this date, for this audience?” |
| Inventory | Total amount of furniture, equipment or other goods available in stock. |
| Invitation Letter | Letter to a potential speaker outlining the preliminary purpose and plans of an event and requesting their services. |
| Invitation Program | A provisional program sometimes incorporating a call for papers. The program gives details of venue, participants, agenda, accommodations, etc. |
| Invited Paper | Paper or speech on a specific subject submitted at the request of an event’s organizers. See GUEST SPEECH.
See Also Guest Speech |
| Invited Speaker | A person who is invited to deliver a speech during the conference. Costs of travel, housing and appropriate appearance fees usually are provided for in the conference budget. |
| Invocation | Prayer at the beginning of a function. |
| Invoice | An itemized bill, including prices, of goods and services sold or shipped. |
| Involuntary Upgrade | Airline moves passenger to higher priced class at no charge. |
| IP Address | Internet Protocol Address. A numeric value unique to an individual computer that allows a signal to find that computer on a network. The IP address is assigned through an Internet Service Provider (ISP) or network administrator. |
| IPO | Individual Pays Own. See Also EPO, PAYS OWN.
See Also EPO , Pay Own |
| Iris | A device used to alter the size of the beam of light, usually with an aperture near the gate of the fixture. |
| ISES | International Special Events Society. A member of the Convention Industry Council. |
| Island Booth/Stand | Booth/stand space with aisles on all four sides. |
| Island Exhibit | A three-dimensional display exposed to aisles on all four sides. See FREE FORM.
See Also Free Form |
| Isometric | A perspective-like drawing, except that all lengths have the same proportion. |
| Itinerant | Reusable exhibit or display with scheduled shipping from place to place. |
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