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| Vacuum Forming | Technique for molding plastic sheets by heating and drawing sheets in a vacuum press. |
| Valance | 1) A trip or finish curtain, usually 12” deep with scalloped edge, used to give a tent a finished appearance. 2) A short overhead, decorative border normally used as a light baffle or screen. |
| Validated Export License | A document issued by the U.S. Government authorizing the export of commodities for which written export authorization is required by law. See GENERAL EXPORT LICENSE.
See Also General Export License |
| Validation | Travel agency’s ARC/IATA approved name and number imprinted upon the airline ticket. |
| Validity Period | The length of time of an airline ticket validity printed on the “pot valid after” column. |
| Valley | Time frame of lower demand for a service or product, depressed period. See SHOULDER SEASON.
See Also Shoulder Season |
| Value Added Tax | VAT. A tax that is added to a product at each step of the manufacturing and marketing process reflecting value which has been added to the product by processing. |
| Value Season | See LOW SEASON.
See Also Low Season |
| Van Line | Carrier that specializes in shipping uncrated exhibits, high-tech equipment and delicate materials that require special handling. |
| Van Shipment | Shipment of exhibit properties via van lines, often consisting of large pieces, crated or uncrated, such as furniture and exhibit materials. |
| Vapor Lights | Special effects lighting. (Street lights are usually mercury vapor lights which have a bluish tint; sodium vapor lights have a yellowish cast and are often used in parking lots.) |
| Variable Costs or Expenses | Expenses that vary based upon various factors, such as the number of attendees . |
| Varietal Wine | Wines made mainly from one variety of grape. Such wines have the characteristics of the primary grape used. Popular varietals are: Cabernet Sauvignon, Chardonnay, Chenin Blanc, Gewurztraminer, Pinot Noir, Sauvignon Blanc and Zinfandel. |
| Variety Entertainment | Acts such as singers, dancers, comics, or any stand-up performer as opposed to a musical group. |
| VAT | Value Added Tax. Applies to all EC countries, Switzerland and other countries around the world. A tax on the estimated market value added to any product at each stage of its manufacture or distribution, ultimately passed on to the consumer. The percentage applies to CIF value and duties and the percentage differs from one country to another. Local VAT on forwarding/handling services is not charged between EC companies with a registered VAT number, or to non-EC exhibitors on condition the local forwarder executes Customs clearance and transport. |
| VCR | Video cassette recorder. |
| Veau | (voh) Veal. |
| Vega Mic | Brand name which has been generalized to mean WIRELESS MICROPHONE.
See Also Microphone , Microphone, Wireless |
| Vegan | An individual who eats no meat, and does not use other animal products and by-products such as eggs, dairy products, honey, leather, fur, silk, wool, cosmetics, and soaps derived from animal products. See also VEGETARIAN.
See Also Vegetarian |
| Vegetarian | An individual who does not eat meat. See Also VEGAN.
See Also Vegan |
| Velcro® | Brand name of special tape used to adhere objects to a display. The tape has two components: loop and fabric. The two components adhere to one another, but may be easily separated and reattached, allowing graphics and other materials to be moved. |
| Velour | A plush fabric like velvet, used for draperies, upholstery, etc. |
| Velouté | White sauce used as a base for other sauces. |
| Velox | Photographic material used in preparing camera-ready art. See PHOTOSTAT.
See Also Photostat |
| Vendor | One who sells services or goods. |
| Veneer | Finish product that is applied over a base material, or substrate. |
| Ventilation | The process of supplying or removing air by natural or mechanical means to or from any space. |
| Venue | 1) Site or destination of meeting, event or show 2). Location of performance such as hall, ballroom, auditorium, etc. |
| Venue Manager | The person at the venue responsible for all transportation aspects at the location. |
| Verbatim Report | A full and exact word-for-word transcript, in writing, of all speeches, debates or discussions. |
| Verified Attendance | The number of attendees who actually come to the event. Attendee figures, which have been audited to substantiate the actual number of attendees at an event. |
| Veronique | Prepared with creamy white sauce and green grapes. |
| Vert | Green. |
| Vertical Cuisine | Menu items where food is stacked for height, such as endive boats filled with salad greens. See ARCHITECTURAL CUISINE.
See Also Architectural Cuisine |
| Vertical Show | An exhibition at which the products or services being displayed represent one element of an industry or profession. See EXHIBITION. See Also HORIZONTAL SHOW.
See Also Exhibition , Horizontal Show |
| Vertical Union | Union with jurisdiction over all occupations, skilled and unskilled, in an entire industry. |
| Very Important Person | VIP. Person who has a special function at the event (speaker, dignitary, etc.) and should be treated with special care and attention. |
| VHS Format | Video Home System. Video tape recorder and player utilizing ½-inch (1.27 centimeter) tape. Not compatible with beta format. |
| Vibrancy | Degree of intensity of colors. See BRILLIANCE.
See Also Brilliance |
| Vice-Chairman/ Woman/Person | Person selected to deputize for, or assist, the chairman in controlling and managing either a committee or a conference session. |
| Vidalia Onions | Sweet onions, only from South Georgia. |
| Video Character Generator | A computer-assisted device used to generate and create letters, numbers and symbols electronically. In simple terms, it is a video image; it can also be used to recap key points made by a speaker or supply basic information such as final credits. |
| Video Enhancement | The enlargement of a video image from the size of a typical consumer television screen to dimensions for large projection screens used when attempting to present a larger-than-life image to an audience. See VIDEO MAGNIFICATION.
See Also Video Magnification |
| Video Formats | Type and size of the recording format in which a video presentation is recorded or played back. These include VHS (the most common), Beta, U-Matic, 1 inch, ¾ inch and ½ inch. |
| Video Magnification | See IMAGE MAGNIFICATION. See Also VIDEO ENHANCEMENT.
See Also Image Magnification , Video Enhancement |
| Video Player | Equipment for paying back video and audio signals on magnetic tape. |
| Video Projection | Casting video images on monitors or on large screen. |
| Video Projector | An equipment used to project a video image on a large screen; also known as teleprojector. |
| Video Recorder | Equipment for the recording of images and sound on a magnetic tape in the form of a video. |
| Videoconference | A meeting between two or more people or groups across a distance, including video, audio, and potentially other data, utilizing telecommunications or communications satellites for transmission of the signal. See TELECONFERENCE.
See Also Teleconference |
| Videographers | Professionals hired to develop videotape that can be used to promote an event. |
| Videotape | Magnetic tape used in video equipment to record and play back video images. |
| Videowall | Array of video screens in a rectangular fashion on which images may be displayed individually on each screen or portions of the same image may be displayed in an enlarged format involving the whole or part of the array. |
| Vinaigrette | Served with an oil and vinegar dressing. |
| Vintage | Wine made from a grape harvest of a specific year. A vintage wine is made using 95 percent of those grapes. Wines made from grapes harvested from several years are called nonvintage. |
| Vinyl | Plastic material used for drapes or table tops. |
| Vinyl Tops | Plastic table-top coverings. |
| VIP | Very Important Person. Person who has a special function at the event (speaker, dignitary, etc.) and should be treated with special care and attention. |
| VIP Identification | A means for identifying the very important people at an event using badges, flowers or special seating. |
| VIP Services | A system of providing special assistance to a high-ranking official or important guest. |
| Virtual Conferencing | Any meeting where people at two or more distant locations are linked using video, audio and data for two-way communication via satellite communications or the Internet. Each party sees and hears the other through a TV screen or computer monitor and audio speakers. |
| Virtual Tour | Any tour where people at two or more distant locations are linked using video, audio and data for communications. Each party sees and hears the tour through a TV screen or computer monitor and audio speakers. |
| Virtual Trade Show | Exhibit of products or services that can be viewed over the internet. |
| Visa | Permit, recorded in a passport, to enter a country for a specific purpose and period of time. |
| Vischyssoise | Chilled potato, chicken broth soup. |
| Visit | Organized outing to a local place of interest. |
| Visitor | 1) An attendee and/or a potential customer. 2) According to the World Tourism Organization: Visitor refers to any person traveling to a place other than that of his/her usual environment for less than 12 consecutive months and whose main purpose of trip is other than the exercise of an activity remunerated from within the place visited. |
| Visqueen | A type of clear plastic sheeting used to protect carpeting. |
| Visual Aid | Materials used in a presentation to give a visual image that will help clarify or demonstrate a point to the audience. |
| Vitrified | Material that is changed into a glass like substance by fusion due to heat. |
| VOC | Volatile Organic Compounds. Volatile organic compounds are compounds that have a high vapor pressure and low water solubility. Many VOCs are human-made chemicals that are used and produced in the manufacture of paints, pharmaceuticals, and refrigerants. VOCs typically are industrial solvents, such as trichloroethylene; fuel oxygenates, such as methyl tert-butyl ether (MTBE); or by-products produced by chlorination in water treatment, such as chloroform. VOCs are often components of petroleum fuels, hydraulic fluids, paint thinners, and dry cleaning agents. VOCs are common ground-water contaminants. |
| Voice Over | Announcement or other narrative copy which is “voiced” over the top of video or musical programming. |
| Voicing | Equalization of sounds produced by a system such as a piano or a loudspeaker so that the audio spectrum is produced evenly with all notes or frequencies at the same volume. |
| Void | A ticket returned within the same calendar week it was issued but prior to the submission of the ARC sales report. Voided tickets do not appear on the traveler or corporate credit card. |
| Vol au Vent | Puff pastry shell or cup, usually filled with creamed meat entrée or a fruit/custard dessert. |
| Voltage | The measurement of the force needed for the flow of electricity. An International System unit of electromotive force or potential difference, usually expressed in “volts.” |
| Volume | 1) Rates or classes are those for which a minimum weight (Vol. min. wt.) is provided; charges will be assessed at the volume minimum weight shown in the tariff, except that actual weight will apply when in excess of the minimum weight. 2) Popular term used to denote sound intensity level. |
| Volume Incentive | See OVERRIDE.
See Also Override |
| Voluntary Upgrade | Individual moves to higher priced class of service or accommodations for additional fare. |
| Volunteer Speaker | Speaker (usually a member of the organization) who volunteers their skills as a presenter for a meeting. |
| Voucher | Ticket which travelers exchange for prepaid services such as accommodations, meals, and tours. See COUPON.
See Also Coupon |
| Voucher Plan | Hotel plan whereby the daily rate covers the room cost and provides a set amount that can be applied to food and beverage items. |
| V-Shape Set-Up | Seating arrangement in which chairs are arranged in rows slanted in a V shape and separated by a center aisle. They face the head table or speaker. See HERRINGBONE SET-UP. See Also CHEVRON SET-UP.
See Also Herringbone Set-Up , Chevron Set-Up |
| VT | Video tape. |
| VTR | Video tape recording or video tape recorder. |
| vu | Unit of volume in which the standard volume meter is calibrated. A change in volume of one vu is the equivalent to a change of one decibel for a sine wave when measured across a 600 ohm resistance. |
| vu Meter | Special voltmeter calibrated in units called volume unit (vu). It is used to give a visual indication for a change in volume of complex waveforms, such as the human voice or music. The meter is usually found on audio equipment manufactured both for commercial and consumer products. |
| VUSA Fare | Visit U.S.A. fare. In conjunction with a roundtrip airfare to the United States, offers travelers discounted air fares within the United States and Canada. |
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