Aflac Insurance Company
David L Popper
Presentations Designs
dpopper@kc.rr.com
(913) 402-8694

Presentation Designs, an independent meeting planning company who books 15-20 meetings a year for Aflac, has keep attrition minimal based upon how contracts are written and negotiated by their meeting planner, David L. Popper. “Solid history, communication, and developing relationships with hotel companies are the three most significant factors in alleviating attrition, “ notes Popper.

For example, if a meeting is booked 9 months out, approximately 300 rooms, he negotiates in the contract that the guest room block may be adjusted and therefore the company is not vulnerable to attrition until 3-4 months before the conference begins. Mr. Popper blocks guest rooms based on the previous years’ history plus a 10% growth rate. He maintains that if you build good relationships with hotels, and are realistic with your room blocks and communicate with the hotel, then hotels will work with you. Most of his groups’ reservations are by rooming list provided to the hotel at the cut off date. Attendance is highly encouraged by the company. Mr. Popper is always aware that hotels talk to one another and swap histories on groups.